Our incredible administrator is leaving the NT. They’ll be big shoes to fill but we’re confident we can find a team player with great people skills, ability to collaborate and someone who is well organised, energised, efficient and ready to join our company. It could be you!

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Your new role

As Administrator you are the first point of contact to Tracks and a key player in enabling action across the company. Working part-time you are a people person with a proven ability to adapt and work collaboratively to provide critical administrative and marketing assistance.

Your new company

Tracks is the premier dance company of the Northern Territory with a thirty-year legacy of creating radically local, site and people specific work. We actively celebrate People; our stories, truth and diverse heritage; Place; Darwin with the desert of Central Australia to the south and the tropic of South East Asia to the north and Spirit; the vitality of our culture enriched by traditional and contemporary life.

We are a values-based not-for-profit organisation, with a core staff of seven and an office and a dance studio in Darwin city. Learn more about Tracks.

Your responsibilities

Financial 

As Administrator you'll manage banking, floats and petty cash for the company, as well as preparing invoices, entering data into MYOB and reconciling accounts. We also have two online platforms for selling tickets to our events and classes, which you'll maintain and report to management.

Marketing and Promotion 

You'll work closely with the Company Director to implement the Marketing schedule, plan social media content, distribute e-news and report on feedback for data collection, Board reporting and funding reports. The Administrator manages all merchandise for the company to ensure there is enough stock for classes and performances.

General

As the first point of contact to the company, you'll distribute information to the public, manage studio bookings, collect and distribute mail and upkeep general office organisation. You'll be required to efficiently run and minute a weekly staff meeting, arrange travel for core staff and proofread documents when needed.

Company records and archiving

With over 30 years of history (and growing) you'll maintain our company database, assets register and scrapbook all copies of advertisements, media releases, programs and other related materials. The Administrator works collaboratively to ensure Policies and Procedures are up to date and our Tracks website is updated regularly with new information.

Production  

Managing our Tracks box office, you'll source, engage and brief volunteer Front-of-House staff for all performances and events whilst recording audience information for reporting.

What you’ll need to succeed

Demonstrate your ability:

• To work independently, meet deadlines and achieve outcomes. 
• To be efficient, have solid organisational and time management skills 
• In computer literacy (Mac environment) and agility in learning new software programs.

Highly desirable skills:

• High level of social media skills
• Knowledge of MYOB accounting
• Competent at data entry and management

Desirable experiences:

• Experience in working with indigenous and multicultural communities
• Experience in the small not-for-profit community and/or art sector
• Front of House or customer service experience

Tracks runs an Apple Mac office. The Administrator uses many online creative and social platforms, including cloud filing on Google Drive.

Conditions

This is a part time role of 24 hrs per week with a remuneration of $41,184 per annum plus 9.5% superannuation. 

The position is entitled to 4 weeks annual leave (pro rata) and additional paid leave over office shut down period between Christmas/New Year. Occasional evening and weekend work are required during performance seasons. Time off in lieu will be applicable for work out of standard hours.

How to apply

1. Email a ONE page CV to Company Director, Adelaide Wood

2. Complete this form to answer the selection criteria

3. If we think you’re the right person for us, we’ll get in touch to request referee details.

Application timeline

Closing date and time:  
Monday 15 June 2020 at 5pm

Interviews - Friday 19 June & Monday 22 June
Notification - Wednesday 24 June
Position begins - Thursday 9 July

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